Our privacy statement

Hype­r­i­on Group cares about your pri­va­cy and always acts in this respect in accor­dance with the stip­u­la­tions of pri­va­cy leg­is­la­tion, includ­ing the Gen­er­al Data Pro­tec­tion Reg­u­la­tion (GDPR). This pri­va­cy state­ment wish­es to inform you about the pro­cess­ing of your per­son­al data when vis­it­ing our web­site here­inafter referred to as ​“the Web­site”), mak­ing use of our ser­vices, dis­clo­sure and trans­fer of your per­son­al data, and the rights you have with regards to the pro­cess­ing of your per­son­al data.

For our pri­va­cy prac­tices in rela­tion to our ser­vices, we would like to refer to the agree­ment as may be con­duct­ed between us in addi­tion to this pri­va­cy statement.

If you have any ques­tions or com­ments on this pri­va­cy state­ment or about the pro­tec­tion of your per­son­al data by Hype­r­i­on Group, please con­tact us through one of the chan­nels men­tioned in the next section. 

Who are we?

“We”, ​“us” or ​“our” means:

Hype­r­i­on Group NV, with its reg­is­tered offices at Veld­kant 35C,
B‑2550 Kon­tich and with com­pa­ny num­ber BE 0675.561.448.

We act as con­troller for the per­son­al data we gath­er through your use of our website.

If you have any ques­tions, con­cerns or com­plaints regard­ing this Pri­va­cy State­ment or our pro­cess­ing of your per­son­al data or you wish to sub­mit a request to exer­cise your rights, you can con­tact us:

• Via-mail: dpo@​hyperion.​be, to the atten­tion of our Data Pro­tec­tion Officer
• By post to: Hype­r­i­on Group NV, To the atten­tion of the DPO, Veld­kant 35C, 2550 Kon­tich – Belgium

Why do we process your personal data?

We pri­mar­i­ly process your per­son­al data when you give it to us (e.g. when vis­it­ing our web­site or con­tact­ing us). In addi­tion, it is pos­si­ble that we process your data because oth­er peo­ple give it to us (e.g. your employ­er while pro­fes­sion­al our pro­fes­sion­al ser­vices). Where we need to process per­son­al data to pro­vide pro­fes­sion­al ser­vices, we ask our clients to only pro­vide the nec­es­sary infor­ma­tion to the data sub­jects regard­ing its use.

When you vis­it our web­site, we process the per­son­al data that you pro­vide vol­un­tar­i­ly, e.g. when com­plet­ing online forms or sub­scrib­ing to a newslet­ter. The fol­low­ing data can be processed for the as fore­men­tioned purpose:

• Iden­ti­fi­ca­tion data (e.g. first and last name)
• Con­tact data (e.g. e‑mail address and phone number)
• Pro­fes­sion­al data (e.g. job title, edu­ca­tion, company)
• Infor­ma­tion required for ful­fill­ing our ser­vices to you
• Any oth­er per­son­al data that you vol­un­tar­i­ly choose to share with us

We will nev­er process any sen­si­tive cat­e­gories of per­son­al data unless you pro­vide us with such data. If there are any free text box­es you are not required, and should not dis­close, any type of sen­si­tive per­son­al infor­ma­tion. If you do pro­vide us with such sen­si­tive data in this man­ner, you acknowl­edge con­sent to the pro­cess­ing of this data.

We also process cer­tain per­son­al data auto­mat­i­cal­ly when you vis­it our web­site. This data includes your IP address, pix­el ID, device type, broad geo­graph­ic location, …

In addi­tion, our web­site also fea­tures cer­tain social media plu­g­ins for Face­book and LinkedIn.

When you com­mis­sion us to pro­vide you with pro­fes­sion­al ser­vices, we process per­son­al data when we have a com­pelling rea­son to do so with regards to those ser­vices. You can find an overview of our ser­vices on www​.hype​r​i​on​.be. In the con­text of pro­vid­ing pro­fes­sion­al ser­vices to cus­tomers, we also process per­son­al data of indi­vid­u­als that are not direct­ly our clients (e.g. employ­ees, sup­pli­ers, …). The per­son­al data that we process to pro­vide our ser­vices is offered vol­un­tar­i­ly by (or col­lect­ed by us from third-par­ty sources at the request of) our clients. This infor­ma­tion can include:

• Iden­ti­fi­ca­tion data (e.g. first and last name)
• Con­tact data (e.g. e‑mail address and phone number)
• Pro­fes­sion­al data (e.g. job title, edu­ca­tion, company)
• Finan­cial infor­ma­tion (e.g. pay­ment information)
• Per­son­al data relat­ing to you or third par­ties that you pro­vide us for the pur­pose of ful­fill­ing our services

This per­son­al data is used to pro­vide you with the request­ed ser­vice, to admin­is­ter and main­tain con­trac­tu­al rela­tions, mar­ket­ing and busi­ness devel­op­ment, com­ply with legal oblig­a­tions, exer­cise or defend legal rights, and/​or account­ing and tax purposes.

As part of the above­men­tioned pro­fes­sion­al ser­vices we pro­vide to clients, we can also process per­son­al data of indi­vid­u­als with whom we do not have a direct (con­trac­tu­al) rela­tion­ship (e.g. employ­ee data). In such case we seek the con­fir­ma­tion of our clients that they have the author­i­ty to pro­vide per­son­al data relat­ing to the per­for­mance of the agreed ser­vices and that the per­son­al data pro­vid­ed has been processed in accor­dance with applic­a­ble law. Giv­en the vari­ety of ser­vices we pro­vide, the fol­low­ing per­son­al data can be processed:

• Iden­ti­fi­ca­tion data (e.g. first and last name, age, gender, …)
• Con­tact data (e.g. e‑mail address and phone num­ber, postal address)
• Pro­fes­sion­al data (e.g. job title, edu­ca­tion, expe­ri­ence, company, …)
• Finan­cial infor­ma­tion (e.g. salary, pay­roll, benefits, …)

When you want to make use of our con­tact form we process the fol­low­ing per­son­al data:

• Iden­ti­fi­ca­tion data: first and last name
• Con­tact data: e‑mail address and phone number
• Pro­fes­sion­al data: func­tion and company
• We also process any per­son­al data that you choose to put in the des­ig­nat­ed blank field (please do not pro­vide us with any sen­si­tive infor­ma­tion, such as health infor­ma­tion, infor­ma­tion per­tain­ing to crim­i­nal con­vic­tions, or cred­it card/​account numbers).

If you sub­scribe to our newslet­ter you will also be asked to pro­vide your e‑mail address.

Legal ground for processing your personal data

We process the per­son­al data we receive from you via our con­tact form or sub­scrip­tion to our newslet­ter based on ​“con­sent”.

We use the per­son­al data we receive from you via our con­tact form based on your implied con­sent. The user infor­ma­tion we aggre­gate from your behav­ior on our web­site is processed in accor­dance with our legit­i­mate inter­est. Your user infor­ma­tion is used to make our users’ web­site expe­ri­ence as com­fort­able and safe as pos­si­ble. In any case, we strive towards a bal­ance between the legit­i­mate inter­est and respect­ing your privacy.

Your per­son­al data will also be used for direct mar­ket­ing if you gave an explic­it con­sent to do so. If you are already added to our mail­ing list to receive elec­tron­ic mar­ket­ing mate­r­i­al, we can use your data to send mar­ket­ing regard­ing our ser­vices. In the event the legal basis for the pro­cess­ing of your per­son­al data is con­sent, you will, at all times, have the right to with­draw your con­sent. This will, how­ev­er, not affect the law­ful­ness of any pro­cess­ing done pri­or to the with­draw­al of con­sent. And in the event the legal basis for pro­cess­ing is our legit­i­mate inter­est, you will have the right to object to such pro­cess­ing, as set out below.

Disclosure of your personal data to others

We only share your per­son­al data with third par­ties if nec­es­sary, to car­ry out one or more of the as fore­men­tioned pro­cess­ing activ­i­ties. To main­tain and improve our ser­vices we some­times invoke third par­ties, e.g. devel­op­ers and ser­vice providers. Where nec­es­sary for the ser­vices pro­vid­ed by these third par­ties, your per­son­al data may be trans­ferred to them. We con­clude con­trac­tu­al agree­ments with these third par­ties to ensure that they only process your per­son­al data in accor­dance to our instruc­tions and that they always meet the same degree of secu­ri­ty and con­fi­den­tial­i­ty as we do. We use the fol­low­ing cat­e­gories of ser­vice providers:

• CMS Sys­tem
• Google Ana­lyt­ics

We may also dis­close your per­son­al data in the event such dis­clo­sure is required or nec­es­sary to ful­fil a legal obligation.

This Pri­va­cy state­ment is only applic­a­ble to us and our Web­site. The Web­site can include links to oth­er web­sites, which we do not mon­i­tor. Sub­se­quent­ly, this Pri­va­cy State­ment is not applic­a­ble to those websites.

We will not trans­fer your per­son­al data out­side of the Euro­pean Eco­nom­ic Area.

Retention of your personal data

We com­mit our­selves not to retain your per­son­al data longer than nec­es­sary for the spe­cif­ic pro­cess­ing activ­i­ty or any reten­tion peri­od that is required by law.

Protection of your personal data

We make every effort to (con­tin­ue to) guar­an­tee the acces­si­bil­i­ty, con­fi­den­tial­i­ty, and integri­ty of your per­son­al data. To this end, we have tak­en the nec­es­sary steps to pro­tect your per­son­al data. This means, among oth­er things, that the num­ber of employ­ees who have access to your per­son­al data is care­ful­ly select­ed and strict­ly lim­it­ed. In addi­tion, the impact on your pri­va­cy is always analysed in detail to guar­an­tee your rights, the secu­ri­ty and pro­tec­tion of your per­son­al data. In the event of an unfore­seen inci­dent involv­ing your per­son­al data, Hype­r­i­on Group will always inform you in accor­dance with the legal provisions.

Your rights and how to exercise them

To exer­cise any of your rights, please send us a writ­ten request through one of the chan­nels men­tioned at the top of this Pri­va­cy State­ment. We will respond to your request with­out undue delay, but in any event with­in one month of the receipt of the request.

The right to access: You have the right to access all per­son­al data that we process about you. You can also receive a copy of this data, which we will send to you on paper or dig­i­tal­ly. You can do this by con­tact­ing our DPO by send­ing an email to dpo@​hyperion.​be.

The right to rec­ti­fi­ca­tion: If the per­son­al data we hold about you is inac­cu­rate or incom­plete, you have the right to have this infor­ma­tion rec­ti­fied or, con­sid­er­ing the pur­pos­es of the pro­cess­ing, completed.

The right to era­sure (right to be for­got­ten): You have the right to request the removal of your per­son­al data if they are no longer nec­es­sary in the light of the pur­pos­es of this pri­va­cy state­ment or if you with­draw your con­sent to the pro­cess­ing. You can do this by con­tact­ing our DPO by send­ing an email to dpo@​hyperion.​be.

Please note: We are not oblig­ed to remove your per­son­al data if we have to or may keep that data because of a legal or con­trac­tu­al obligation.

The right to restrict pro­cess­ing: You have the right to restrict the pro­cess­ing of your per­son­al data (mean­ing that the per­son­al data may only be stored by us and may only be used for lim­it­ed pur­pos­es), if:

(a) You con­test the accu­ra­cy of the per­son­al data (and only for as long as it takes to ver­i­fy that accuracy);

(b) The pro­cess­ing is unlaw­ful, and you request restric­tion (as opposed to exer­cis­ing the right to erasure);

© We no longer need the per­son­al data for the pur­pos­es of our pro­cess­ing, but you require per­son­al data for the estab­lish­ment, exer­cise or defense of legal claims; or,

(d) You have object­ed to pro­cess­ing, pend­ing the ver­i­fi­ca­tion of that objection.

In addi­tion to our right to store your per­son­al data, we may still oth­er­wise process it but only:

(a) with your consent;

(b) for the estab­lish­ment, exer­cise or defense of legal claims;

© for the pro­tec­tion of the rights of anoth­er nat­ur­al or legal per­son; or,

(d) for rea­sons of impor­tant pub­lic interest.

We will inform you before we lift the restric­tion of processing.

The right to data porta­bil­i­ty: To the extent that the legal basis for our pro­cess­ing of your per­son­al data is con­sent, and such pro­cess­ing is car­ried out by auto­mat­ed means, you have the right to receive your per­son­al data from us in a struc­tured, com­mon­ly used and machine-read­able for­mat. How­ev­er, this right does not apply where it would adverse­ly affect the rights and free­doms of oth­ers. You also have the right to have your per­son­al data trans­ferred direct­ly to anoth­er com­pa­ny, if this is tech­ni­cal­ly pos­si­ble, and/​or to store your per­son­al data for fur­ther per­son­al use on a pri­vate device.

The right to object to pro­cess­ing: If you feel that we are not using your per­son­al data cor­rect­ly, you may object to such pro­cess­ing, such as pro­cess­ing in the con­text of newslet­ters or oth­er pro­cess­ing that is not nec­es­sary in the con­text of our prod­ucts and ser­vices. You can do this by con­tact­ing our DPO by send­ing an e‑mail to dpo@​hyperion.​be.

The right to com­plain to a super­vi­so­ry author­i­ty: If you con­sid­er that our pro­cess­ing of your per­son­al infor­ma­tion infringes data pro­tec­tion laws, you have a legal right to lodge a com­plaint with a super­vi­so­ry author­i­ty respon­si­ble for data pro­tec­tion. You may do so in the EU mem­ber state of your habit­u­al res­i­dence, your place of work or the place of the alleged infringe­ment. In Bel­gium, you can sub­mit a com­plaint to the Author­i­ty for the pro­tec­tion of per­son­al data (Data Pro­tec­tion Author­i­ty), Drukpersstraat 35, 1000 Brus­sel (contact@​apd-​gba.​be; https://​www​.dat​apro​tec​tio​nau​thor​i​ty​.be/​c​i​t​i​z​e​n​/​a​c​t​i​o​n​s​/​c​o​ntact).

Amendments to the Privacy Statement

We reserve the right to mod­i­fy this Pri­va­cy State­ment at any time, and with­out pri­or notice, by post­ing an amend­ed Pri­va­cy State­ment on the web­site. You will always be able to con­sult the most recent ver­sion of the Pri­va­cy State­ment on the web­site. This Pri­va­cy State­ment was revised last on 03/08/2021, ver­sion nr. 2021/01.

Thanks for read­ing! We sure­ly hope to actu­al­ly talk to you soon, but that’s option­al — it’s real­ly up to you!